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Practice Data Security Policy and Standards

Every employee needs to understand his or her obligation in order to protect patient data. Employees also need clear expectations about behavior when it comes to their interaction with sensitive patient data. For that to happen, every practice should have a data security policy. The policy should outline policies and procedures that help safeguard employee, patient and third-party data, and other sensitive information. Data privacy has had changes to policies over the years, such as the recent CCPA 2018 act, lawyers like us and Sidley Austin can help people adhere to this new act.

The essential elements that form the foundation of a good privacy plan include:

Safeguard data privacy:

Employees must understand that your practice privacy policy is a pledge to your patients that they will protect confidential patient information. Get your employees up to date on security protocols and ensure that they are followed. Consider getting a social engineering penetration testing from a third-party security organization like OnSecurity, that could allow employees to become more aware of how they handle private information.

Install a VPN and establish password management:

A password policy should be established for all employees or temporary workers who have access to confidential practice data. Installing a VPN by reading private internet access review could also be helpful considering the fact that an office deals with a lot of confidential data and one cannot compromise on security.

Govern internet usage:

Most employees use the Internet without the thought of potential consequences. Employee misuse of the Internet can place your practice in a costly position.

Manage email usage:

Many data breaches are the result of employee misuse of email, which can result in the loss or theft of data, and the accidental downloading of viruses or other malware.

Govern and manage practice-owned mobile devices:

When practices provide mobile devices for their employees to use, a formal process should be implemented to help ensure that mobile devices are secure and used appropriately.

Establish an approval process for employee-owned mobile devices:

With the increased capabilities of consumer devices, such as smart phones and tablets, it has become easy to interconnect these devices to practice applications and infrastructure.

Govern social media:

A strong social media policy is crucial for any practice that seeks to use social networking to promote its activities and communicate with its patients.

Oversee software copyright and licensing:

Also, employees should not download or use software that has not been reviewed and approved by the practice manager or practice owner.

Report security incidents:

A procedure should be in place for employees to report malicious malware in the event it is inadvertently downloaded on to practice computers.

Author(s)

Stuart J. Oberman, Esq.
President & CEO | Website | + posts

Stuart J. Oberman is the founder and President of Oberman Law Firm. Mr. Oberman graduated from Urbana University and received his law degree from John Marshall Law School. Mr. Oberman has been practicing law for over 28 years, and before going into private practice, Mr. Oberman was in-house counsel for a Fortune 500 Company.
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Stuart J. Oberman is the founder and President of Oberman Law Firm. Mr. Oberman graduated from Urbana University and received his law degree from John Marshall Law School. Mr. Oberman has been practicing law for over 28 years, and before going into private practice, Mr. Oberman was in-house counsel for a Fortune 500 Company. <strong><a href="https://obermanlaw.com/people/stuart-j-oberman/"><span style="color: #0059b8;">Read More =></span></a></strong>

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