Steps to Reduce Data Breaches

The following measures help protect your client and patient databases from devastating data breaches:

  • Install, maintain, and update security software and hardware.
  • Encrypt your emails, servers, and all portable devices.
  • Make sure you have the latest versions of your software programs.
  • Perform regular backups.
  • Don’t open unsolicited web links.
  • Use caution when opening attachments.
  • Use passwords or physical locks to keep sensitive electronic data and physical files accessible only to those who need it to do their jobs.
  • If you have employees that work off-site, limit the use of portable technology and provide a virtual private network (VPN) connection for access to company computers.
  • Train employees on proper care and control of PHI and PII. Document processes and conduct regular training sessions as well as security audits to ensure staff compliance.
  • Contract with an IT security services vendor.